PLEASE NOTE: THE CLERK-TREASURER HAS PREPARED THE FOLLOWING MINUTES OF THE COUNCIL MEETING AND SAID MINUTES HAVE NOT YET BEEN OFFICIALLY APPROVED BY THE COUNCIL.
COUNCIL PROCEEDINGS
CITY OF
December 8, 2008
The Common Council for the City of
APPROVAL OF MINUTES FROM PREVIOUS MEETING
Mrs. Maus made a motion to approve the minutes of the November 10th council meeting and seconded by Mr. Askren.
DEPARTMENT HEADS
Mr. Jean reported that the leaf pickup is complete and the water tower is scheduled to be power washed in the spring of 2009 and if there are any other residents that require leaf pick up they are advised to contact the Clerk’s office. Mr. Snoeberger provided a demonstration of the new computer setup for the APD vehicles. He also announced that the blazer had been painted and he was arranging for the decals and light bar to be installed.
UNFINISHED BUSINESS
Ms. Negele presented an update on the Downtown Façade Grant with a tentative timeline as follows:
DESIGN DEVELOPMENT
Jan
Comments for Design Team
12
Jan 09 * City Council Meeting – Present
Final
Drafts Structural / Architectural Report
19
Jan 09 * SPECIAL City Council Meeting – Official
Beginning of Contract Documentation
CONSTRUCTION DOCUMENTATION
20
Jan 09 * 5pm, Downtown
Construction Document Kick-Off
03
Feb
Review 50% Construction Documents
Review 90% Construction Documents
19
Feb 09 Bids Advertised to Contractors
(Prints Available 27 Feb 09)
2
Mar 09 * 5pm, Downtown
Review of Phase I Project
BIDDING
27
Feb 09 Bid Documents Available To Contractors
10
Mar 09 * 1pm, Pre-Bid Meeting And Site Visit –
Contractors Ask Architect Questions
23
Mar 09 5pm, Last Date For Contractor To
Submit
Question To Design Team
27
Mar 09 Noon, Last Architectural / Structural
Addendum
To Bid Documents
31
Mar 09 * 1pm, Public Bid Opening - Contractor
Bids
Due At City Of
31
Mar 09 * Announcement Of Apparent Low-Bid
Contractor(s)
13
Apr 09 City Council Meeting – Present
Contractor Contract(s) For City Approval
_
CONSTRUCTION
14
Apr 09 Pre-Construction Meeting
22
WEEKS CONSTRUCTION
16
Sep 09 Substantial Completion –
95% Work Completed
20
Sep 09 39th Annual Potawatomi Festival
22
Sep 09 Final Punch List
NEW BUSINESS
Mr. O’Connor presented Ordiance 6 which amends Chapter 6, Division X, Section 6-276 by deleting certain language. In essence the city will no long be selling biodegradable leaf bags. Mr. Askren made a motion to read the Ordinance in full, second by title only and Mr. Craft seconded, all ayes. Mr. Craft then made a motion to suspend the rules and read the ordinance for the 3rd time and Mr. Wilson seconded, all ayes. Mr. Craft made a motion to accept and Mr. Wilson seconded. Roll call was given and the results were 5 yeas and 0 nays.
* Meetings Are Open to the Public
MISCELLANEOUS BUSINESS
Maria Bonilla with Arbor Education and Training presented a
community work experience program. She
asked the City to participate and this program.
All council members agreed and Mr. Swift signed the document. Mr. Swift also reminded everyone of the Kraft
led meeting on December 16th at 6:30PM regarding an update on the
air quality tests and the Hannum Wagle Cline meeting would be during the
January Council meeting. He also wanted
to thank everyone for their hard work in 2008 and compliments to the city workers
on how well
ADJOURNMENT
There being no further business to come before the Council, Mr. Grant made a motion to adjourn, seconded by Mr. Askren, all ayes.
________________________________
Deon H. Swift, II, Mayor
ATTEST:
________________________________
Sharon Negele, Clerk/Treasurer